All the information for ME graduate students is contained in the Handbook and can serve as a handy reference for any questions you may have regarding graduate study in our department.

Handbook (HTML version)

Handbook (PDF version)

Upon arrival:

·         Check in with the ME Grad Programs Office (2019 Black Engineering) - receive welcome package and ME Guide for Graduate Students

·         International students – Check in with Office of International Students and Scholars at 3248 Memorial Union

·         Get your ISUCard in 0530 Beardshear Hall

·         Sign up for an E-mail account in the Solutions Center, 195 Durham Center

·         Students on assistantships - Sign up for payroll in the Human Resources Office at 3810 Beardshear Hall (take a copy of your official Letter of Intent, and an ID other than ISUCard)

·         Students on assistantships - Sign up for benefits at Student Insurance, 0570 Beardshear Hall

·         Meet with major professor to discuss classes to take and register

·         International students (non-native speakers of English) should take the English Placement Test

·         International students on TA appointments should take the SPEAK/TEACH Test

·         Attend Orientations

o        All students should attend ME New Student orientation and welcome picnic (mandatory)

o        Students on TAs should attend New TA orientations conducted by CELT.

o        Students should attend Basic Safety Orientation conducted by EH&S.

·         Receive key forms for pertinent office, lab and exterior door key from Department Office

·         Obtain keys (after 24 hours) from the Key Issue Office, General Services Building

During the first semester:

·         Register for and attend M E 600 all semesters as per guidelines

·         Receive Safety Training

·         Identify major professor (students for whom the DOGE is assigned as temporary major prof.)

·         Register for and take English Placement test AND the SPEAK/TEACH TEST (international students)

Within two semesters:

·         Finalize (POS) Committee Appointment with major professor.  Complete and submit Recommendation for Committee Appointment Form. 

·         Fill out and submit Program of Study Form.

·         Ph.D. students should do both of the above within the first six months of starting the program.  Ph.D. students should arrange a meeting with their committee members to get above paperwork completed.

Within one year of entry:

·         Ph.D. students should complete the Qualifying examination.  This is arranged in discussion with your major professor.

Within two years after being admitted to the Ph.D. program:

·         Fill out Preliminary Examination Form

·         Give seminar on research/submit report (part of Prelim Exam)

·         Take Preliminary Examination

During semester before graduation:

·         Fill out Final Examination Form

·         Complete Diploma Slip Form

·         Take Final Examination

Before departure:

·         Fill out Checkout Form in the ME Grad Programs Office

·         Complete Graduation Approval Form                                                                 All Done!

 

 

It is your responsibility to fill out your form and get signatures from your major professor and then from your POS committee members (where necessary).

Attach any required additional material and submit the form to the ME Grad Programs Office Staff.  Do not submit it directly to the DOGE.  The staff will verify all information and obtain the DOGE’s signature.  If information on the form needs to be clarified or changed, you will be contacted by the staff or the DOGE. If the form is approved and signed by the DOGE, the graduate programs staff will forward the form to the Graduate College and distribute copies to you and your major professor.

It is the responsibility of the student to route the progression forms to ensure they are signed and turned into the Graduate College in a timely manner.  Please take note of the deadlines associated with the various forms in the table.  Note that these deadlines pertain to receipt of the completed form at the Graduate College.  Please plan to allow two days or so for processing and submit accordingly.  Please treat the deadlines seriously.  Failure to comply can and will result in delays to graduation, degree progress and in the case of committee, POS, PhD qualifier and PhD Preliminary forms, registration holds for subsequent semesters.

 

Form	Deadline	Form available at
POS Committee	Before end of second semester in program	Grad College Forms Website
Program of Study
ME 590/690 Independent Study Approval form	Prior to registering for ME 590/690 course	ME Grad Program Forms Website
PhD Qualifier Exam Result and Report	Before end of 1st year in degree
POS Modification (if necessary)	Before submitting request for final oral exam	Grad College Forms Website
POS Committee Change Form (if necessary)	Changes to POS must happen before filing request for PhD Prelim Exam	Grad College Forms Website
Request PhD Preliminary Exam	3 Weeks Before Exam Exam should typically be taken at the end of the second year in PhD program	ME Graduate Programs Office
Request for Final Oral Exam	3 Weeks Before Exam Exam is during final semester	ME Graduate Programs Office
Application for Graduation Form	Friday of the first week of classes for fall and spring semester; last day of spring semester classes for summer graduation	Grad College Forms Website
Over Age Course Memo (if necessary)	When submitting POS form	Your major professor writes the memo to the DOGE
Request to Continue on for a PhD	Semester Graduating with MS and after final Oral Exam for MS	Grad College Forms Website
ME 697: Engineering Internship Approval Form	Prior to registering for ME 697 and departing for internship	ME Grad Program Forms Website
Travel authorization	Two-three weeks prior to conference departure
Professional Advancement Grant Application	Two-three weeks prior to conference departure	http://www.grad-college.iastate.edu/gpss
Two Copies of Thesis or Dissertation	Generally two weeks before end of semester	N/A
Graduation Approval Form		Grad College Forms Website

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mechanical Engineering Grad Forms

ME 590/690 Independent Study Approval Form

PhD Qualifier Exam Report Form

ME 697 Engineering Intership Approval Form

Graduate College Forms

Forms can be found at http://www.grad-college.iastate.edu/forms/forms.html